Lincoln Land Community College has a targeted support and intervention process called Early Alert. It identifies students through faculty and staff referrals and provides customized services for those students early in the semester. Participating faculty send alerts during at least two times in the semester. Once early in the semester (about 2-3 weeks) for students who may be experiencing attendance related difficulties and again around mid-term (6-8 weeks) for students who have exhibited difficulty with academic performance.
What is Early Alert?
Early Alert is a faculty referral process to help at-opportunity students get connected to support services to get back on course to accomplish their goals.
Why participate in Early Alert?
- Students who responded to the alert by accessing a support service such as the writing center, the academic success professionals or peer tutoring, were retained at an 8% higher rate than those who did not respond.
- Referred students who accessed support services more than once were retained at a 19% higher rate than non-respondents.
How can you help retain students by participating in Early Alert?
- Put a statement in your syllabus that you will be participating in early alert (see example of what kind of note to include at the bottom of this page)
- Refer students a few weeks into the semester who are at-risk of being unsuccessful for attendance related reasons
- Refer students who are at-risk for performance related reasons around mid-term.
How can I sign-up to participate in Early Alert?
- Each semester, send a short email to Early.Alert@llcc.edu. stating you would like to participate. The Early Alert staff will email you a roster of all your students within 24 hours in the form of a secure web-based Office 365 Excel file.
- Open the file (link will be in email) and refer students you want to connect with extra support and a short note why. See the screen shots below for an example.
How can I create an Early Alert for an at-risk student?
- Open link to roster in the email from Early Alert staff
- Click “Edit Workbook” & “Edit in Browser”
- Type “Y” to alert & connect at-risk students with support
- Type reason for the alert
- Close tab, it auto-saves!
Keep supporting students & helping them. Early Alert staff will complement your efforts & keep notes in the same file, so check back to follow-up on the outcome of the alert.
Does this work on a Mac and mobile devices?
Yes, it works on Mac computers with updated browsers and mobile devices with the Microsoft Excel app installed and activated with your LLCC account.
What does a student receive when I submit an alert for him or her?
Early Alert staff will send an awareness alert to the student with an invitation to access support and call them to set up a strategy session to co-create solutions to get back on course.
Example Note for Syllabus:
Early Alert Referrals: Any student who is at-risk of not being successful in this course may receive an Early Alert notification. If you receive such an alert, it is important that you follow-up on the recommendations given to you, such as meeting with a peer tutor, an Academic Success Professional, an Academic Advisor, etc. This is not an official part of your grade, but it is imperative that you make every effort to utilize services to help you stay on track and accomplish your goals.
Students in Distress:
- Faculty and staff with a student in distress, call the counseling hotline at 6-9660
- For a list of community resources, see Career Development Services in Menard Hall.
- In cases of extreme need, you may apply for an emergency loan. To apply for an emergency loan you will need to speak to a counselor in the Advising and Counseling office.
- Showers, toiletries and limited food vouchers are also available for students who are displaced contact Career Development Services or Confidential Counseling for additional assistance.