Release of Student Information

Student records

Educational records are maintained by the Records Office located in Menard Hall. In accordance with the college policy and state and federal regulations, student records are maintained in a manner that protects the privacy of students and provides eligible students access to the information recorded.

Privacy act

The Family Educational Rights and Privacy Act (PL 93-380) includes provisions that protect the privacy of students. These include: 1) The right to inspect and review their education records within 45 days of the day the college receives a request for access. 2) The right to request the amendment of their education records that they believe are inaccurate. 3) The right to consent to disclosures of personally identifiable information contained in their education record, except to the extent that FERPA authorizes disclosure without consent. An exception is disclosure to school officials within the college who have a legitimate educational interest. 4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA. Upon request the college discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

Public directory information

One provision of the Family Educational Rights and Privacy Act requires educational institutions to allow students who are currently enrolled to suppress certain information regarded as "Directory Information". LLCC defines directory information as name, address, telephone number, dates of attendance, year in school, previous institution(s) attended, major field of study, awards, honors, degrees earned, past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), date of birth.

Under provisions of the 1996 Solomon Amendment Lincoln Land Community College is required to release, upon request, directory information to recruiters of the United States Military.

Under the provisions of the Family and Educational Rights and Privacy Act (FERPA) of 1974, you have the right to withhold the disclosure of the “Directory Information” to any entity outside LLCC.

Forms to withhold or allow specific release of information may be obtained from the Office of Admissions and Records. This form must be filled out in front of an LLCC employee or staff member.*

  • Student name and ID number
  • The individual you are authorizing LLCC to release information to, including their name, address, phone number, email address and relationship to you
  • What information you are authorizing LLCC to release (grades, financial, enrollment attendance, and/or schedule)
  • When the authorization expires